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Directors Meeting Minutes February 5, 2003                         Present: Directors: Larry Crosby, Harvey Leamont, Noreen Malmkvist, Lance Marshall, Wendy Montieth, Tim Olenczuk, Lee Splett, Loretta Thom, Dave W.                 Members and guests: Frits Bakker, Carole Botsford.   Minutes, January 8, 2003 Moved by Dave W, seconded by Harvey Leamont, that the minutes of the January 8, 2003 meeting be approved as presented. Carried.   Treasurer’s Report The Treasurer reported that 20 people have paid their 2003 membership fees.  Noreen Malmkvist agreed to review the Association insurance to see how members are covered.   Business Arising from the Minutes 1.Road Ends and Parks.             Harvey will continue to look at getting signs installed at the beach accesses.  The Secretary or Chair will write a letter to PARC thanking them for the $1,000.00 contribution.             2.Association Annual Report. Loretta reported that she has forwarded the Association 2002 Annual Report and the special resolution amending the Association By-laws to the Ministry of Finance and Corporate Relations.   3.Tennis Court Resurfacing. No further information was available about resurfacing the Coral Beach Park tennis court.  Councillor Leamont will report at the next meeting.   4.Neighbourhood Plan Terms of Reference Lee Splett will check with Frits Bakker about drafting a letter to be sent to the District of Lake Country requesting terms of reference for the Neighbourhood Plan.     Committee Reports 1.            Parks Report:  Carole Botsford presented a cheque to the Association for $1,000.00 from PARC.  Other funding requests are to be in letterform to PARC that Carole will forward.  She will bring Grants in Aid forms to the next meeting.  Wendy Montieth suggested that volunteers burn brush from the clean up at Gable Road Beach during the burning period.  She will get the required burning permit.  She also agreed to ask Dan Clifford what the plan is for the boat launch at Gable Road Beach, particularly, is it to be a concrete boat launch?   The safety concerns about the cottonwood trees at Gable Road Beach will be addressed later when the park design is more definite.   March 1st is the date for burning debris at the South Coral Beach Park.  Volunteers are needed.  Noreen will contact Kerry Juzda and Steve Wallis to request expertise from firefighters.   Wendy, Penny and Carole Botsford are looking into the possibility of acquiring a building to be used as a community centre.  One possible location for the building could be the park lot located at the intersection of Carr’s Landing and Terrace View Roads.   Moved by Noreen Malmkvist, seconded by Wendy Montieth, that the location of parks and accesses in the Carr’s Landing area be posted on the website. Carried.   2.            Directors at Large:  No items were presented.   3.            Barbeque Co-ordinators Report:  A sign up sheet is available for people who wish to assist with the barbeque.  Lee requested that people who have suggestions to improve the event pass them along to her.   Moved by Lee Splett, seconded by Loretta Thom, that the Chair write a letter to PARC requesting a grant in aid of $500.00 to assist with the barbeque. Carried.   4.            Councillor’s Report:  Councillor Leamont was absent.   5.            Civil Affairs Report:  Ched Gaglardi was absent and his report will be delayed until the next meeting.  Carole Botsford provided some pictures from last year’s barbeque that can be used on the website.   6.            Steering Committee Report:  Frits Bakker reported that the first meetings of the Focus Groups have been held.  Terms of reference and an allocated budget for the Neighbourhood Plan have yet to be determined by the District of Lake Country.    Noreen will speak to Kerry about using the Fire Hall for Focus Group meetings.   Lee suggested that Councillors Barb Leamont and John Mardall receive copies of the Steering Committee minutes.   A discussion followed about posting minutes on the website.  Some directors suggested a condensed report rather than minutes would be more suited to the website.  No decision was made at this time.   New Business 1.      Summer Swim Classes Tim will investigate the possibility of holding YMCA swimming lessons in partnership with Oyama and Okanagan Centre.  Wendy suggested that Kopje Park be used for the swimming lessons this year instead of Coral Beach Park.   2.         Lake Country Sail and Boat Association A request for assistance in the construction of a small boats launch at Marshall Park was received.   Moved by Lee Splett, seconded by Wendy Montieth, that the Carr’s Landing Community and Recreation Association grant $1,000.00 to the Lake Country Sail and Boating Association for the construction of a boat launch at Marshall Park, the money to be released upon the completion of the project. Carried, Larry Crosby opposed.     Correspondence Nil correspondence received.   Adjournment Date for the next meeting was set for 7:00 pm, March 5, 2003.   Moved by Harvey Leamont, seconded by Larry Crosby, that the meeting be adjourned. Carried